Presentation Guidelines

Instructions for oral presentation

Time scheduled for your presentations

Each session includes a maximum of six oral presentations. Each session has one or two Session Chairs, who will introduce each speaker to the audience.

Each presentation is 15 minutes, including your oral communication (10 minutes) and the conference chairs introduction of you and questions (5 minutes).

A reminder will be given to you when you have 3 and/or 1 minutes left and when your time is up.

Conference language

The presentation language is English.

Before the scheduled presentation

The conference room is equipped with a PC with Powerpoint and PDF presentation softwares. The file containing the presentation should be named with the session name (S1-S6) followed by the surname of the presenter, e.g. S1_Dupont.

• S1: Session 1 – Taxonomy
• S2: Session 2 – Ecophysiology
• S3: Session 3 – Geology & Paleontology
• S4: Session 4 – Ecology
• S5: Session 5 – Conservation & Management
• S6: Session 6 – Workshop

Bring your presentation on a MS Windows readable USB stick to the conference room and upload it on the computer, preferably in the morning of the day of your presentation or at latest 15 minutes before the session starts.

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Instructions for poster format and presentation

Poster format

Dimensions of the posters should correspond to portrait A0 format (119 cm high x 84 cm wide). The size at your disposal on the poster board is 100 cm width x 120 cm height.

Text and illustrations must be produced heavily and clearly, so that all posters can be readable from a distance of 2 meters. Recommended size for the text is 24 pt or larger. Headings should be 44 pt or larger.

At the top of the poster, in bold lettering of about 2.5 to 3 cm size, please provide the title of the paper, name(s) of the author(s), and affiliation. Title and authors must be the same as stated on the submitted abstract/paper.

The poster content must be self-explanatory and presented in such a way that spectators standing one to two meters from your poster can clearly read and grasp the significance of the work and its central message in a few minutes.

Tables should be used sparingly and kept as simple as possible. Data are almost always more efficiently displayed graphically.

Poster presentation

 There will be an area marked for your poster. Suitable material to display the posters on will be provided on-site. The poster can be put up from Monday, June 25, 3 p.m at the Gulf Stream.

Authors who are presenting the poster are requested to stand by the poster during the poster sessions on Tuesday between 18:15 – 20:00 and Wednesday between 12:00 – 13:00 at the Gulf Stream.

The poster must be brought by the author personally and may not be submitted by mailing in advance.

The poster can be supplemented by hand-outs of one A4 sheet of paper (front and back) describing the poster. The authors are responsible for bringing such material. It is recommended to bring a plastic case for the handouts to be attached to the poster stand.